Everything you need for productive meetings and informed decisions

Imagine always having the most up to date versions of your meeting materials in one place, that is easy to view and access - where ever you are. With First Agenda, this is the reality.

First Agenda is the optimal solution for document intensive meetings such as board meetings, management meetings, council meetings and such like. From creating and sending out the agenda to meeting preparation and holding the meeting itself, First Agenda streamlines your time and resources.

We’ve made a video for you. Presenting the most important features in First Agenda. Enjoy.

Features

First Agenda streamlines the processes before, during and after meetings. Learn about the key features of our meeting solution, and its unique benefits for both meeting participants and administrators.

Before the meeting

Better preparation for meeting participants

Share comment

Share comment

While preparing for a meeting, Prepare gives you the possibility to share a comment online with one or more of the other participants. This is great for collaborative preparation or for alerting attention to an agenda point.

Everything in one place

Everything in one place

Prepare is easy to navigate and gives you a quick overview of your agendas and documents before, during and after the meeting.

You are notified immediately if any changes are made to an agenda or document. You are always informed and always have access to the most up-to-date versions of agendas.

Easy to use in multiple organizations

Easy to use in multiple organizations

Prepare is easy to use across multiple organizations, bringing together all your relevant material under one login.

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Notes and highlighting

Notes and highlighting

Before, during and after the meeting, you can make notes, underline, highlight and draw on any of the documents in Prepare.

Your notes are collected in one place, giving you a quick overview of your important comments and questions. You can choose to share comments with other participants or keep them private so that only you can see them.

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Easy and intuitive

Easy and intuitive

Prepare gives you quick overview of your agendas. It's easy to navigate though agendas and associated documents before, during and after the meeting.

Offline function

Offline function

At home, on the move or in the office – with Prepare you can prepare anywhere, anytime, even when you are offline.

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Before the meeting

Easier administration for meeting administrators

Review

Review

Before sending the agenda to all participants, you can let selected members read through it and provide input, corrections or approval.

PDF conversion

PDF conversion

All types of files can be uploaded to Prepare e.g. word, jpeg or excel. Converting files to PDFs ensures that agendas have a consistent look and readability when you receive them.

User Control

User Control

Your meeting administrator has full control over which users should have access to which agendas and documents.

Easy to use in multiple organizations

Easy to use in multiple organizations

Prepare is easy to use across multiple organizations, bringing together all your relevant material under one login.

Play video
Everything in one place

Everything in one place

Prepare is easy to navigate and gives you a quick overview of your agendas and documents before, during and after the meeting.

You are notified immediately if any changes are made to an agenda or document. You are always informed and always have access to the most up-to-date versions of agendas.

Help feature

Help feature

As you navigate the Prepare app, help is always at hand with a simple click of the question mark. Here, you will find tips for how to use the various functions.

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After the meeting

Well organized meeting history and publishing

Meeting History

Meeting History

After the meeting, you always have the option to go back and see what was on the agenda and supporting documents that were attached.

Automatic publishing

Automatic publishing

In many companies there is a requirement that both the agendas and minutes are published on the website.

Prepare can facilitate this process by setting automatic publishing on the website. You obviously have full control over which items and decisions are shared.

Security

Security

User Control

User Control

Your meeting administrator has full control over which users should have access to which agendas and documents.

Operation and stability

Operation and stability

Our focus is on ensuring a reliable and stable system. Our apps are hosted in one of Europe's leading hosting centers, and our uptime in the last three years is 99.88%.

Encrypted communication

Encrypted communication

Assistant uses encrypted communication, ensuring that data is unreadable to third parties online. For uploading and downloading documents, we use the encrypted HTTPS protocol.

Two-factor login

Two-factor login

With two-factor authentication an sms code is sent to the user’s mobile phone when they log in with their user name and password.
This way, if their account is ever hacked, the hacker can’t get into Prepare. You can choose whether users need both password and sms code every time or only when they are outside or your organization's network.

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Touch Login

Touch Login

You may forget your password but never your thumb. Therefore, you can use touch login when you sign into Assistant from your smartphone.

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