See how it works
Smarter meetings with groundbreaking technology
Assistant will make you and your teammates look like meeting superstars. With this app, you’ll never have to write meeting minutes or forget action items again. Because the information is automated, the question, 'who’s assigned to what task' will never go unanswered. Assistant takes your meetings from fruitless to fruitful, with a little bit of tech and a simple concept. Magical, isn’t it?
Schedule and create meetings in your calendar as usual. Once you have downloaded Assistant, the app will automatically retrieve the meetings from your calendar. So, no duplications or changed workflows here. Do you use Outlook, part of Office 365, we can fetch your meetings in the background to keep the meeting list up to date with the latest changes – no matter what device you are using. Assistant can also connect with the local calendar on your phone, so you can enjoy Assistant even if you don't have an Office 365 user.
When the meeting starts, you activate speech recognition with a single click. Voice recognition technology automatically records and analyzes the meeting so that you can receive your meeting minutes later.
With a single click, you can select a place in the audio recording that’s particularly relevant to you. This bookmark easily allows you to go back and repeat the specific part of the meeting. The best part is that, with audio bookmarks, you don’t have to write notes. Instead, you can concentrate on what is being said.
Decisions and Tasks
During the meeting, enter decisions and tasks. You can also save time by speaking your decisions or tasks using a simple voice command. Give the tasks to a meeting participant, and never doubt about who should take action. Add a due date to the task and mark it as completed when it’s done. If you are logged into Assistant with Office 365, your tasks will automatically appear in Outlook Tasks and Microsoft To-Do. No matter if you tick off the task in To-do, Outlook Tasks or Assistant, it will appear as completed. Feel the ease of having all your tasks in ONE place with a direct link to the specific meeting.
Heard something that sparked your interest? Add notes. The notes are personal and are not shared with the rest of the meeting participants in your emailed meeting summary. You can add notes by typing or even faster; use the Speech Recognition feature.
Inside the app, you can take pictures during the meeting. Images may be relevant, for example, if you and your team have written or drawn something on a whiteboard. The images are automatically linked to the specific meeting minutes, so you can quickly retrieve your drawings, notes and ideas when you need them.
All meeting participants will automatically receive a meeting summary by email. The Meeting Minutes contains an overview of the meeting's most important keywords. In addition, it highlights your decisions, tasks and photos – as well as personal notes and audio bookmarks. Therefore, Meeting Minutes do not look like a "traditional record", rather an optimized overview of the meeting that increases understanding and memory.
Keywords are a list of the most important themes and words discussed at the meeting. The keywords give a quick overview of the content of the meeting, as they are divided into chronological order and in color clusters for each quarter of the meeting. Do you need to refresh the memory? Simply click on a keyword and repeat the specific sequence that is relevant to you.
With this tool, all of your meetings become searchable - allowing you to go back in time and re-listen to past discussions. With Audio Search you never have to scroll through endless of emails or notes. In Assistant you can always search for keywords, relisten relevant topics and refresh your memory. You also have the option to re-listen the context of an added task or decision, or you can click your personal bookmarks and listen to the specific part of the meeting again.
Operation and stability
Our focus is on ensuring a reliable and stable system. Our apps are hosted in one of Europe's leading hosting centers, and our uptime in the last three years is 99.88%.
You may forget your password but never your thumb. Therefore, you can use touch login when you sign into Prepare from your iPad.
Assistant uses encrypted communication, ensuring that data is unreadable to third parties online. For uploading and downloading documents, we use the encrypted HTTPS protocol.
Do you want to record meetings with mobile, but write notes on your computer? No problem. All meeting content synchronizes when switching between computer and mobile, just select your preferred platform and get a quick overview. Assistant is compatible with both iOS and Android devices.
Here's some frequently asked questions. If you don't find the answer you're looking for, try our supportsite.
How do I download Assistant?
How do I connect my scheduled meetings in iCal to Assistant?
Why should more people activate Assistant during the same meeting?
What if I don't have an iPhone?
How do I know if I'm recording the meeting?
Is it enough to use one mobile device?
Some of my meetings seems to be missing from my list in Assistant. Why?
How can I re-listen to the Keywords?
How do other companies make use of Assistant?
Can I download the audio file?
How do I place the mobile device at the meeting the best possible way?
Can I log-in to more mobile devices using the same login?
Can I forward the meeting minutes to my colleagues?
Can everybody access the meeting information in Assistant?
Is the service secure?
Can I get the transcription of the sound recording?
Does Assistant fill up my mobile device's memory?
Can I use Assistant as an employee in more than one organization?
Can I download the notes from Assistant?
Why does the recording stop when there's an incoming call?
For how long should the Speech Recognition be turned on to process the recording?
Is Assistant only an app?
When do I use the web app and when do I use the phone app?
How can I see my task list?
Is it possible to assign tasks to colleagues who are not participating in the meeting?
Can Assistant be used for online meetings with Skype, Gotomeeting etc.?
What if a meeting takes longer than scheduled?
Does Assistant function without Wi-Fi?
Why don't I see any keywords?
What happens if I forget to turn off the recording?
When are the meeting minutes available?
Is it possible for all meeting participants to access the meeting minutes?
How much does Assistant cost?
Choose the price and plan that fits you
Terms and Conditions for Assistant by FirstAgenda