Time to rethink your meetings?

With a little bit of tech you can magically turn conversations into sharable meeting minutes and keep your team up-to-date. Check out the features here.

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See how it works

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FEATURES

Click on each step in the meeting process to see the cool features

  • PREPARATION

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      Calendar sync

      Schedule and create meetings in your calendar as usual. FirstAgenda will automatically retrieve the meetings from your calendar. So, no duplications or changed workflows here.

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      Everything in one place

      FirstAgenda gives you a quick overview of your agendas, tasks and documents before, during and after the meeting. You are notified immediately if any changes are made to an agenda or document and you always have access to the most up-to-date versions of your meeting material.

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      Notes and highlighting

      Before, during and after the meeting, you can make notes, underline, highlight and draw on any of the documents in the Prepare module. Your notes are collected in one place, giving you a quick overview of your comments and questions. You can choose to share these notes with other participants or keep them private.

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      Share comment

      While preparing for a meeting, the Prepare module gives you the possibility to share a comment online with one or more of the other participants. This is great for collaborative preparation or for alerting attention to an agenda point.

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      Review

      Before sending the agenda to all participants, you can let selected members read through it and provide input, corrections or approval.

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      Easy to use in multiple organizations

      FirstAgenda is easy to use across multiple organizations, bringing together all your relevant material under one login.

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      Offline function

      At home, on the move or in the office – with FirstAgenda you can prepare and collaborate anywhere, anytime, even when you are offline.

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      PDF conversion

      All types of files can be uploaded to the Prepare module – e.g. word, jpeg or excel. Converting files to PDFs ensures that agendas have a consistent look and readability when you receive them.

  • DURING THE MEETING

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      Speech Recognition

      When the meeting starts, you activate speech recognition with a single click in the Assistant module. The technology then automatically transcribes and analyzes the meeting. When the meeting is done, you'll receive the Meeting Minutes containing the meeting's most important keywords, decisions, tasks, and photos – as well as personal notes, audio bookmarks and summary. Activating Speech Recognition also allows you to search for specific keywords, relisten relevant topics and refresh your memory.

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      Tasks

      During the meeting, you can enter tasks or save time by using a simple voice command. Assign the tasks to a meeting participant, and never doubt about who should take action. Add a due date to the task and mark it as completed when it’s done. If you are logged in with your Office 365 mail, your tasks will automatically appear in Outlook Tasks and Microsoft To-Do. No matter if you tick off the task in To-do, Outlook Tasks or FirstAgenda, it will appear as completed. Feel the ease of having all your tasks in ONE place with a direct link to the specific meeting. If you activated Speech Recognition, you can even jump back in time and listen to the specific sequence that the task was added.

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      Decisions

      Just like Tasks, you can enter Decisions during the meeting. Feel the ease of having a direct link to the sequence where the Decision was made – just jump back in time, re-listen and eliminate misunderstandings.

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      Photos

      In the Assistant module, you can take photos during the meeting. Photos may be relevant, for example, if you and your team have written or drawn something on a whiteboard. The images are automatically linked to the specific meeting minutes, so you can quickly retrieve your drawings, notes and ideas when you need them.

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      Personal Notes

      Heard something that sparked your interest? Add notes. The notes are personal and are not shared with the rest of the meeting participants in your emailed meeting summary. You can add notes by typing or even faster; use the Speech Recognition feature in the Assistant module.

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      Bookmarks

      With a single click, you can add a personal timestamp to the meeting in a place that’s particularly relevant to you. This bookmark easily allows you to go back and repeat the specific part of the meeting. The best part is that, with bookmarks, you don’t have to write notes. Instead, you can concentrate on what is being said.

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      Summary

      Feel the need to recap your meeting? FirstAgenda's searchable Meeting Minutes are an effective way to capture content, but sometimes a written summary can come in handy. Enter or speak the Summary after the meeting to make sure your team can get a quick overview.

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      Conference call

      Have any online meetings? Dial in and join the conversation with the Conference Call feature.

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      Siri shortcuts

      Add custom phrases to Siri which triggers e.g. start/stop recording or adding content such as Decisions or Tasks in ongoing meetings. That way, you can capture knowledge fast and easy without lifting a finger.

  • AFTER THE MEETING

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      Meeting Minutes

      All attendees will automatically receive the Meeting Minutes by email. If you activate Speech Recognition in the Assistant module, the Meeting Minutes will contain an overview of the meeting's most important keywords. In addition, it highlights your decisions, tasks and photos – as well as personal notes, audio bookmarks and summary. Therefore, Meeting Minutes do not look like a "traditional record", rather an optimized overview of the meeting that increases understanding and memory.

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      Keywords

      Keywords are a list of the most important themes and words discussed at the meeting. The keywords give a quick overview of the content of the meeting, as they are divided into chronological order and in color clusters for each quarter of the meeting. Do you need to refresh the memory? Simply click on a keyword and repeat the specific sequence that is relevant to you.

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      PDF-module

      Use the PDF-module to export agendas and meeting minutes from the Prepare module to PDF-format. It can be useful if your meeting material needs to be archived or journaled. With the PDF-module you decide if the PDF should include an agenda or an agenda with all associated appendixes – and you even decide where you want the appendixes distributed.

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      Automatic publishing

      In many companies, there is a requirement that both the agendas and minutes are published on the website. The Prepare module can facilitate this process by setting automatic publishing on the website. You obviously have full control over which items and decisions are shared.

  • ACTION

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      Search in audio

      If speech recognition was activated at the meeting your meetings become searchable – allowing you to go back in time and re-listen to past discussions. With Audio Search you never have to scroll through endless of emails or notes. In the Assistant module you can always search for keywords, re-listen to relevant topics and refresh your memory. You also have the option to re-listen the context of an added task or decision, or you can click your personal bookmarks and listen to the specific part of the meeting again.

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      Related meetings

      Have any recurring meetings? Weekly or monthly? With this feature, you can easily jump back and forward between related meetings and get up to speed.

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      Search meeting history

      You can quickly jump back in time and find your previous meetings with this simple search feature. No more wasted time spent searching for missing information.

  • INSIGHTS (COMING SOON)

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      INSIGHTS

      Insights is the new module that will provide you with all the data, statistics and knowledge you need to improve your meetings. How much time do you spend on meetings? How well do you follow-up on agreed action points? What is the actual quality of your meetings? Find the answers to these type of questions in your personal dashboard and get specific recommendations on how to improve your meetings.

Keeps your data safe

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GDPR

FirstAgenda’s data security complies with even the most stringent of data protection policies. We encrypt all the data handled by our services to ensure your privacy.

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Operation and stability

Our focus is on ensuring a reliable and stable system. FirstAgenda is hosted in one of Europe's leading hosting centers, and our uptime in the last three years is 99.88%.

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User Control

Assign a meeting administrator in the Prepare module who has full control over which users should have access to which agendas and documents.

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Touch Login

You may forget your password but never your thumb. Therefore, you can use touch login when you sign into FirstAgenda.

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Two-factor login

With two-factor authentication, an SMS code is sent to the user’s mobile phone when they log in with their username and password. This way, if their account is ever hacked, the hacker can’t get into FirstAgenda. You can choose whether users need both password and SMS code every time or only when they are outside or your organization's network.

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Encrypted communication

FirstAgenda uses encrypted communication, ensuring that data is unreadable to third parties online. For uploading and downloading documents, we use the encrypted HTTPS protocol.

Integrations and Hacks

Do you want to record meetings with your phone, but write notes on your computer? No problem. All meeting content synchronizes when switching between your devices, just select your preferred platform and get a quick overview. FirstAgenda is compatible with both iOS and Android devices.

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FAQ

Here's some frequently asked questions. If you don't find the answer you're looking for, try our supportsite.

Can I forward the meeting minutes to my colleagues?

Is the service secure?

How do I place the mobile device at the meeting the best possible way?

Can I try FirstAgenda before I buy it?

When are the meeting minutes available?

How much does it cost?

Choose the price and plan that fits you