Discover how Prepare can streamline your meetings

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FEATURES

Here are the most important features of Prepare. Click above to switch between meeting participant and facilitator.

  • BEFORE THE MEETING

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      Easy and intuitive

      The Prepare module gives you a quick overview of your agendas. It's easy to navigate through agendas and associated documents before, during and after the meeting.

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      Offline function

      At home, on the move or in the office – with FirstAgenda you can prepare and collaborate anywhere, anytime, even when you are offline.

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      Everything in one place

      FirstAgenda gives you a quick overview of your agendas, tasks and documents before, during and after the meeting. You are notified immediately if any changes are made to an agenda or document and you always have access to the most up-to-date versions of your meeting material.

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      Notes and highlighting

      Before, during and after the meeting, you can make notes, underline, highlight and draw on any of the documents in the Prepare module. Your notes are collected in one place, giving you a quick overview of your comments and questions. You can choose to share these notes with other participants or keep them private.

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      Easy to use in multiple organizations

      FirstAgenda is easy to use across multiple organizations, bringing together all your relevant material under one login.

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      Share comment

      While preparing for a meeting, the Prepare module gives you the possibility to share a comment online with one or more of the other participants. This is great for collaborative preparation or for alerting attention to an agenda point.

  • AFTER THE MEETING

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      PDF conversion

      All types of files can be uploaded to the Prepare module – e.g. word, jpeg or excel. Converting files to PDFs ensures that agendas have a consistent look and readability when you receive them.

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      PDF-module

      Use the PDF-module to export agendas and meeting minutes from the Prepare module to PDF-format. It can be useful if your meeting material needs to be archived or journaled. With the PDF-module you decide if the PDF should include an agenda or an agenda with all associated appendixes – and you even decide where you want the appendixes distributed.

Discover how Prepare can streamline your meetings

Play video

FEATURES

Here are the most important features of Prepare. Click above to switch between meeting participant and facilitator.

  • BEFORE THE MEETING

    Toggle
    • pdf.png

      PDF conversion

      All types of files can be uploaded to the Prepare module – e.g. word, jpeg or excel. Converting files to PDFs ensures that agendas have a consistent look and readability when you receive them.

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      User Control

      Assign a meeting administrator in the Prepare module who has full control over which users should have access to which agendas and documents.

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      Help feature

      As you navigate the Prepare module, help is always at hand with a simple click of the question mark. Here, you will find tips for how to use the various features.

      Play video
    • Collection.png

      Everything in one place

      FirstAgenda gives you a quick overview of your agendas, tasks and documents before, during and after the meeting. You are notified immediately if any changes are made to an agenda or document and you always have access to the most up-to-date versions of your meeting material.

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      Review

      Before sending the agenda to all participants, you can let selected members read through it and provide input, corrections or approval.

  • AFTER THE MEETING

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    • pdf.png

      PDF-module

      Use the PDF-module to export agendas and meeting minutes from the Prepare module to PDF-format. It can be useful if your meeting material needs to be archived or journaled. With the PDF-module you decide if the PDF should include an agenda or an agenda with all associated appendixes – and you even decide where you want the appendixes distributed.

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      Automatic publishing

      In many companies, there is a requirement that both the agendas and minutes are published on the website. The Prepare module can facilitate this process by setting automatic publishing on the website. You obviously have full control over which items and decisions are shared.

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      EDM Integration

      Integration into your EDM system is an obvious option if you want to avoid redundant workflow and administration because you can work directly in your existing systems. The Prepare module integrates with all standard EDM systems.

Keeps your data safe

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Operation and stability

Our focus is on ensuring a reliable and stable system. FirstAgenda is hosted in one of Europe's leading hosting centers, and our uptime in the last three years is 99.88%.

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Two-factor login

With two-factor authentication, an SMS code is sent to the user’s mobile phone when they log in with their username and password. This way, if their account is ever hacked, the hacker can’t get into FirstAgenda. You can choose whether users need both password and SMS code every time or only when they are outside or your organization's network.

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Encrypted communication

FirstAgenda uses encrypted communication, ensuring that data is unreadable to third parties online. For uploading and downloading documents, we use the encrypted HTTPS protocol.

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User Control

Assign a meeting administrator in the Prepare module who has full control over which users should have access to which agendas and documents.

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Touch Login

You may forget your password but never your thumb. Therefore, you can use touch login when you sign into FirstAgenda.

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ADFS login

With the ADFS you manage your users in the way you are used to, and with the centralised user management, you will only need to make the changes in one place. The users benefit with single sign-on and use of the same authentication, that they already know and are familiar with.

With Prepare, all your meetings are gathered in one place, no matter what digital device you're working from. All meeting content synchronizes when switching between computer and iPad, just select your preferred platform and get a quick overview.

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FAQ

Find the answer to your question or contact us at info@firstagenda.com 

What kinds of meetings is Prepare best for?

Does Prepare need to integrate with an external system?

Do you need an iPad to use Prepare?

How is my data stored?

Which systems does Prepare integrate with?

Do my fellow meeting attendees have to have Prepare for us to be able to use it together?

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Prepare pricing - Corporate and Enterprise