Discover how Prepare can streamline your meetings

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FEATURES

Here are the most important features of Prepare. Click above to switch between meeting participant and facilitator.

  • BEFORE THE MEETING

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      Easy and intuitive

      Prepare gives you quick overview of your agendas. It's easy to navigate though agendas and associated documents before, during and after the meeting.

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      Offline function

      At home, on the move or in the office – with Prepare you can prepare anywhere, anytime, even when you are offline.

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      Everything in one place

      Prepare is easy to navigate and gives you a quick overview of your agendas and documents before, during and after the meeting. You are notified immediately if any changes are made to an agenda or document. You are always informed and always have access to the most up-to-date versions of agendas.

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      Notes and highlighting

      Before, during and after the meeting, you can make notes, underline, highlight and draw on any of the documents in Prepare. Your notes are collected in one place, giving you a quick overview of your important comments and questions. You can choose to share comments with other participants or keep them private so that only you can see them.

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      Easy to use in multiple organizations

      Prepare is easy to use across multiple organizations, bringing together all your relevant material under one login.

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      Share comment

      While preparing for a meeting, Prepare gives you the possibility to share a comment online with one or more of the other participants. This is great for collaborative preparation or for alerting attention to an agenda point.

  • AFTER THE MEETING

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      PDF conversion

      All types of files can be uploaded to Prepare e.g. word, jpeg or excel. Converting files to PDFs ensures that agendas have a consistent look and readability when you receive them.

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      Meeting History

      After the meeting, you always have the option to go back and see what was on the agenda and supporting documents that were attached.

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      PDF-module

      Use the PDF-module to export agendas and meeting minutes from Prepare to PDF-format. It can be useful if your meeting material needs to be archived or journaled. With the PDF-module you decide if the PDF should include an agenda or an agenda with all associated appendixes – and you even decide where you want the appendixes distributed.

Discover how Prepare can streamline your meetings

Play video

FEATURES

Here are the most important features of Prepare. Click above to switch between meeting participant and facilitator.

  • BEFORE THE MEETING

    Toggle
    • pdf.png

      PDF conversion

      All types of files can be uploaded to Prepare e.g. word, jpeg or excel. Converting files to PDFs ensures that agendas have a consistent look and readability when you receive them.

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      User Control

      Your meeting administrator has full control over which users should have access to which agendas and documents.

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      Help feature

      As you navigate the Prepare app, help is always at hand with a simple click of the question mark. Here, you will find tips for how to use the various functions.

      Play video
    • Collection.png

      Everything in one place

      Prepare is easy to navigate and gives you a quick overview of your agendas and documents before, during and after the meeting. You are notified immediately if any changes are made to an agenda or document. You are always informed and always have access to the most up-to-date versions of agendas.

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      Review

      Before sending the agenda to all participants, you can let selected members read through it and provide input, corrections or approval.

  • AFTER THE MEETING

    Toggle
    • Combined Shape.png

      Meeting History

      After the meeting, you always have the option to go back and see what was on the agenda and supporting documents that were attached.

    • pdf.png

      PDF-module

      Use the PDF-module to export agendas and meeting minutes from Prepare to PDF-format. It can be useful if your meeting material needs to be archived or journaled. With the PDF-module you decide if the PDF should include an agenda or an agenda with all associated appendixes – and you even decide where you want the appendixes distributed.

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      Automatic publishing

      In many companies there is a requirement that both the agendas and minutes are published on the website. Prepare can facilitate this process by setting automatic publishing on the website. You obviously have full control over which items and decisions are shared.

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      ESDH Integration

      Integration into your ESDH system is an obvious option if you want to avoid redundant workflow and administration because you can work directly in your existing systems.

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      With an AD login, access control is placed in your AD and not in the app. In addition, you only need to remember one password because you are automatically signed in to Prepare when you work within your organization's internal Wi-Fi.

Keeps your data safe

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Operation and stability

Our focus is on ensuring a reliable and stable system. Our apps are hosted in one of Europe's leading hosting centers, and our uptime in the last three years is 99.88%.

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Two-factor login

With two-factor authentication an sms code is sent to the user’s mobile phone when they log in with their user name and password. This way, if their account is ever hacked, the hacker can’t get into Prepare. You can choose whether users need both password and sms code every time or only when they are outside or your organization's network.

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Encrypted communication

Prepare uses encrypted communication, ensuring that data is unreadable to third parties online. For uploading and downloading documents, we use the encrypted HTTPS protocol.

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User Control

Your meeting administrator has full control over which users should have access to which agendas and documents.

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Touch Login

You may forget your password but never your thumb. Therefore, you can use touch login when you sign into Assistant from your smartphone.

With Prepare, all your meetings are gathered in one place, no matter what digital device you're working from. All meeting content synchronizes when switching between computer and iPad, just select your preferred platform and get a quick overview.

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FAQ

Find the answer to your question or contact us at info@firstagenda.com 

What kinds of meetings is Prepare best for?

Does Prepare need to integrate with an external system?

Do you need an iPad to use Prepare?

How is my data stored?

Which systems does Prepare integrate with?

Do my fellow meeting attendees have to have Prepare for us to be able to use it together?

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