Be inspired by how our customers use FirstAgenda

Hundreds of companies and organizations use FirstAgenda to optimize their meetings. Here are some of their stories.

Transforming meetings on Isle of Man

Transforming meetings on Isle of Man

The Isle of Man is a self-governing British Crown dependency in the Irish Sea between England and Ireland.

Introducing Prepare by FirstAgenda to Douglas Borough Council on the Isle of Man has been revolutionary. Before, they had to manually print, bind and post or hand deliver all of the agendas and related documents for council meetings every month. This was a time-intensive process, plus it used a lot of paper.

“FirstAgenda saves us about 30 hours of man-time per month and everyone really likes it,” explains Daniel Looney, Assistant Chief Officer (Digital & Information). “We tested three or four other tools when we decided to go digital but kept going back to FirstAgenda. It lets us do what we want and it’s a good value for the money.”

The ability to include high-resolution images was also an advantage for the Douglas Borough Council. They were able to zoom in on details on a map or photograph, helping with information flow and decision making

Being able to make last-minute changes to the agenda is also a benefit. In the past, this could mean putting off an important decision until next meeting, Now, it’s not an issue.

Watch the product video for Prepare and learn more about how our digital meeting solution can improve your meetings.

“The best things about FirstAgenda are usability and functionality,” continues Looney. “I am impressed at how intuitive and easy to use it is. Training our staff in how to use it was very straight forward, made easier by the intuitive design and integrated user tips. I would recommend FirstAgenda to any council that is thinking of going digital. It has saved us a lot of time and money.”

Daniel Looney, Assistant Chief Officer (Digital & Information), Douglas Borough Council, Isle of Man.

Saving time and money for one of Denmark's largest industries

Saving time and money for one of Denmark's largest industries

The Danish Agriculture & Food Council (Landbrug og Fødevarer) started using Prepare by FirstAgenda in one of their departments in 2012. Since then, it has spread like wildfire to the rest of the organization, saving them time and money compared to the manual processes they used to use. Today, Prepare is the primary meeting tool for all of their boards and foundations. Using one tool across the organization makes it easier for both administrators and those who are members of several boards. The Danish Agriculture & Food Council represents businesses, trade associations and farmers’ associations. With annual exports of more than €20 billion, agriculture and food is one of Denmark’s largest industries.

Learn about Prepare's many features that can help lighten meeting administration in your organization.

 

"Previously, documents were gathered in large folders and sent to participants. Now, with FirstAgenda, we avoid the extensive paper use and the rigid procedures that we had before. We save both time and money and we have a great deal of flexibility. It’s great that we can make corrections right up to the deadline without being nervous about whether everyone has received the changes. It makes things easy that administrators can log on from anywhere any time."

Jesper Bollerslev, IT Consultant, Danish Agriculture and Food Council

 

A faster and easier way to manage meetings

A faster and easier way to manage meetings

The transport authority Movia, based in Copenhagen, is responsible for the local buses and trains that service a large region of Denmark- including the capital city itself.

Movia switched to Prepare by FirstAgenda because its board members were already using it in other boards and liked the benefits.

“I would recommend FirstAgenda to anyone thinking of switching to a digital meeting solution in their organization. It’s much faster and easier than before. Plus, we save an enormous amount of paper.”  Michael Skov, Senior Advisor, Movia.

Are you a member of more than one board? Take a look at how Prepare's features can lighten your work across several organizations.

"Now our board members get the information they need distributed in a simple way. They can always find previous agendas and documents they need. We save half a day of preparation time per meeting, plus a lot of paper."


Michael Skov, Senior Advisor, Movia

The City of Oslo's primary meeting tool

The City of Oslo's primary meeting tool

With more than 600,000 citizens, the City of Oslo is Norway's largest municipality. The City of Oslo uses Prepare by FirstAgenda for organizing and holding meetings for councilors, committee members, boards of directors and management teams.

Prepare integrates with all known EDM systems and reduces the cost of producing, printing and distributing meeting materials.

“FirstAgenda has streamlined our workflow in the Secretariat. We save time on distributing and publishing documents by doing it in FirstAgenda, instead of with paper.”Inger Kvannes, Committee Secretary, The City of Oslo.

Would you like to streamline document intensive meetings in your organization? Learn how Prepare can help.

 

“One big advantage of Prepare is that so long as you have access to an iPad or PC, you have all of your meeting documents at your fingertips. You don't have to carry large piles of paper around.” 

Inger Kvannes, Committee Secretary, The City of Oslo

 

Photo: Jiri Havran

Secure data handling for one of Denmark’s largest banks

Secure data handling for one of Denmark’s largest banks

Sydbank was founded in 1970 as a merger between four banks. It’s one of Denmark’s largest banks with 2,100 employees in 84 branches in Denmark and Germany.

After Sydbank began using Prepare by FirstAgenda in their board in 2011, it quickly spread to several committees within the organization. Naturally, secure handling of confidential information is essential for Sydbank. Prepare, with its high priority on IT security was a clear choice for managing Sydbank’s meeting materials.

See how Prepare can increase the security of meeting information in your company on this page

"As a bank we have very high requirements for IT security. FirstAgenda meets these requirements."

Roland Erik Lorenzen, IT Consultant at Sydbank

Creating savings for the social housing sector in Denmark

Creating savings for the social housing sector in Denmark

The social housing organization, Boligkontoret Denmark, manages 31,600 homes for 58 housing organizations and 39 other partners - including municipalities and regions. '

Boligkontoret Denmark uses Prepare by FirstAgenda for their board meetings, and it has been very well received. In the beginning, participants had to get used to going paperless in meetings, but they quickly realized the benefits of always having the updated documents on their iPad. Prepare also allows them to go back and see what was decided at the last meeting.

Would you like to streamline document-intensive meetings in your organization? Read more about Prepare.

 

"FirstAgenda gives us financial savings and time savings on administration, because we no longer need to print and send out  documents to the boards before meetings. We get significantly fewer board members calling us because they can't find the right documents or have questions about the material."

Henrik Skjold Lund, IT Manager, Boligkontoret Denmark

Lightening administration for Region of Southern Denmark

Lightening administration for Region of Southern Denmark

Switching to Prepare by FirstAgenda has been a great success for Region of Southern Denmark. The regional council has responsibility for developing the region and a strong focus on healthcare services. Initially, Prepare was only used in the council and political committees, but they quickly moved to digitize meetings in the administrative departments and hospitals as well. Today, they have more than 200 committees using Prepare, and the number is expected to rise. 

Mette Stokbæk who is Head of Administration at Region of Southern Denmark says that the use of Prepare quickly spread like ripples throughout the organization after the council swapped stacks of paper for iPads.

Would you like to optimize meetings in your company or organization? Take action with Prepare.

"I was amazed at how fast it was to implement the system. It took less than two months from the decision to switch to FirstAgenda to the first council members using it in meetings. There was a little skepticism in the beginning, but this vanished as soon as people got to know the system. On the administrative side, FirstAgenda has been very well received because it has made our work of distributing agendas much easier."

Mette Stokbæk, Head of Administration, Region of Southern Denmark