Implement efficient agenda publishing in record time

When Skive Municipality recently switched from their old DMS system to the GetOrganized solution, the employees saw an obvious opportunity to rethink the way they published agendas. They had long wanted to be able to present agendas and minutes in a more exciting way that was also more user-friendly and intuitive for citizens. In addition, it would be a great bonus if they could design and style the system to match their website.

"We are a small municipality and can't necessarily afford to order something that needs to be developed from scratch. We would rather copy-paste a well-functioning solution from another municipality so we don't have to reinvent the wheel. Here we saw other municipalities using FirstAgenda Publication, and it just looked tested and cool." says Malene Brink.

Fast and efficient implementation

In fact, the municipality had already had their eyes on the solution a few years back, but back then they were busy with other projects. However, Publication was still being watched with half an eye, and when the decision was finally made, Publication was quickly implemented. This was largely due to the simple connectivity between Publication, Prepare and GetOrganized, which could be done in a very short time.

"We had previously looked at Publication and had considered several similar solutions that could be connected to our new DMS system. But when we suddenly found ourselves a week before the deadline to publish, and a previous agreement had fallen through, only Publication could be implemented within the time frame." says Dalia Clausen, DMS Project Manager.

"The process has been really easy! I think it only took about 3 days before we were up and running. We called FirstAgenda and quickly clarified what both sides were responsible for during the process. I have never experienced an integration with a 3rd party product that has been so smooth. I remember getting a call 2 days after the clarification meeting asking me to visit the site they had set up for us, and then it just worked." Malene Brink elaborates.

"We were given a detailed and concrete list of what we needed to contribute, so it was easy and quick to involve the necessary colleagues who needed to contribute to the process. It was a great process from FirstAgenda, and it was just a fast-paced process. But even though it was fast, we always felt in safe hands," explains Dalia Clausen.

"We are a small municipality and can't necessarily afford to order something that needs to be developed from scratch. We would rather copy-paste a well-functioning solution from another municipality so we don't have to reinvent the wheel. Here we saw other municipalities using FirstAgenda Publication , and it just looked tested and cool." says Malene Brink, Web Consultant at Skive Municipality.

"We knew that the integration between FirstAgenda Prepare and FirstAgenda Publication would be quick and easy, and when we saw how well Publication worked on other municipalities' websites, it was an easy decision."

- Malene Brink, Web Consultant

User-friendly and presentable publishing tool

Malene and Dalia have only had the system in their hands for a week, but their expectations for Publication are high. Now they can look forward to easy and automatic agenda publishing, as well as the new PDF view, which will accommodate the many municipalities that choose to import agendas in PDF form from their DMS system.

"It seems much more user-friendly for citizens, and the solution makes agendas searchable on our website. In addition, it's just a nice layout and very presentable," says Dalia Clausen.

"I'm really looking forward to more people trying the solution and realizing how easy it is to read agendas. We used to get criticism from citizens about how difficult it was before, so now I'm really looking forward to getting feedback on the new solution," concludes Malene Brink.