Systemise your meetings and save valuable time

Structure your meeting rows and streamline the decision-making process 

Larger organizations and boards

In larger companies and organizations, meetings and meeting preparation can easily become a resource-intensive task. 

With a unified meeting solution and with fixed meeting series in your organization's various committees, you save valuable time - and with our preparation tools, you and your meeting participants always have a clear overview of the meeting material and preparation - before, during and after the meeting. 

Custom meeting templates

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If you have recurring meetings that are similar, you can build your own meeting templates. This streamlines the process and ensures a consistent structure and format in your meeting materials.

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Process overview

Get a full overview of meetings and committees and which tasks are still awaiting input. You also get an overview of the approval process, upcoming deadlines and comments received. This way, the individual user always has an overview of their tasks throughout the entire agenda process. 

Prepare the minutes

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If you want to publish the minutes immediately after the meeting, you can prepare the minutes before the meeting. Here you can add attendance, date, agenda and discussion points well in advance of publication. 

Graphic illustration of the meeting overview in FirstAgenda Management

Streamlining the meeting

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Unprepared meeting participants lower the quality of the meeting and delay the decision-making process. To ensure an efficient meeting, meeting participants have the ability to take notes, make markups and share comments as soon as the agenda is released. 

Versioning meetings

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Updated versions of an agenda can quickly get lost in the crowd if they are sent via email. With the meeting solution, meeting participants will always have the latest meeting documents and agenda. Meeting participants can even be notified when new versions are released. 

Send for review

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If you want to send the meeting to one or more selected meeting participants before the meeting is released to the entire committee, you can use the review function. This ensures a high quality of the meeting material and thus a better meeting process. 

Overview of functionalities in the FirstAgenda meeting suite

As a larger company or organization, we recommend using FirstAgenda Management and FirstAgenda Prepare as your meeting tools. 

Below you can get an overview of the functionalities of FirstAgenda Management and FirstAgenda Prepare. You can also easily explore the functionalities of our other products - our entire meeting suite has seamless integrations to each other. 

Logo with FirstAgenda Prepare

    • Simple meeting creation

    • Versioning of agendas/documents

    • Send for review

    • Handling confidential material

    • User rights at different levels

    • Authentication function

    • 2-factor login or ADFS login (SSO)

    • Preparation tools

    • Search across

    • PDF generation at agenda, item and document level

    • Automatically delete meetings

    • Web app + iPadOS app

    • Integration to DMS (SBSYS, GetOrganized, KMD Nova, Acadre MM, Public 360, Fujitsu Edoc, Elements, etc.)

    Read more about Prepare

Logo with FirstAgenda Management

    • Detailed meeting creation

    • Multi-level templates

    • Setting up meeting rows

    • Setting up deadlines

    • Overview of tasks and meeting process

    • Collaboration at point level

    • Integration for Prepare

    • User rights at different levels

    • Web app

    • Integration to DMS (Workzone, Workpoint, IMS Case)

    Read more about Management

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    • Attendance management

    • Automatic summoning of substitutes

    • Multi-level user rights

    • Handling suggestions both before and during the meeting

    • Manage and sign up for speaker lists both before and during the meeting

    • How to hold a vote

    • List, a/b and anonymous voting

    • Automatic generation of minutes

    • Large screen view

    • Confidentiality assessment

    • Integration for Prepare

    • Integration to DMS (Elements)

    Read more about Live

Logo with FirstAgenda Publication

    • Publication of agenda and minutes

    • Custom styling

    • Subscribe to agendas/minutes

    • Integrated iFrame or standalone site

    • Search across

    • Download as PDF

    • Possibility to restrict access

    • Grouping of teams

    • Postpone publishing

    Read more about Publication

Hear it from our customers

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Safety and security

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Confidential material

To secure your meeting materials before, during and after the meeting, you have the option to keep items and attachments open only to specific people. This way you always have full control over who has access to what.

If you also have a policy to delete meetings after a specific number of days, this can be automated to keep track and ensure that old meeting material is not available. 

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Login

You may have a requirement for 2-factor login, while others simply recommend it. In the meeting solution, you as an organization can choose whether it should be a requirement or optional. In any case, it will always be possible for each meeting participant to enable 2-factor login. 

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GDPR compliant

When using the meeting solution, you can always be sure that you comply with GDPR regulations. For example, your data is hosted in a secure environment, while both upload and download of documents are encrypted via HTTPS protocol. 

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FirstAgenda has been delivering digital meeting solutions since 2011

97%

200+

Of the Danish municipalities use Prepare

500k+

Boards of directors

46k+

Meetings held in Prepare

Users

Read more about public organizations and boards

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Get a presentation of FirstAgenda's meeting suite

Just reach out to Aleksander

Aleksander Pedersen

+ 45 24 48 47 89
alp@firstagenda.com